Alumni Lists & Volunteer Confidentiality Agreement

Alumni data must be considered confidential information. Alumni data may only be used by Club/SIG Officers, Board of Directors, volunteers, and only by non-alumni where the non-alumnus is a paid Web Administrator managing the Club/SIG website (AlumniMagnet). All Club/SIG Presidents are responsible for requiring all non-alumni Web Administrator(s) to sign the HLS Volunteer Confidentiality Agreement.
 

All signed Volunteer Confidentiality Agreements must be submitted to the HLS Alumni Center to obtain alumni data. The Club/SIG volunteers, as defined above, who request access to alumni data, must sign and submit the HLS Volunteer Confidentiality Agreement before access to alumni data is granted. Please get in touch with hlsa@law.harvard.edu to request the HLS Volunteer Confidentiality Agreement and describe the Club/SIG data you wish to receive and the purpose for use. This signed agreement must be resubmitted with every Club/SIG data request.  
 

Club/SIG Officers, Board of Directors, or volunteers may request a list of alumni in their Club/SIG audience. Only HLSA Club/SIG volunteers with signed HLS Volunteer Confidentiality Agreements are to access and view alumni data. The data provided following signing the HLS Volunteer Confidentiality Agreement is as follows: name, class year/degree type, home and business address (only city/state/country), employer name, and title.

  • Club/SIG volunteers may use additional resources like LinkedIn and the Harvard Alumni Association Alumni Directory to identify alumni.

  • HLSA Club/SIG cannot distribute or publish alumni data in print or electronic form. 

  • Alumni data and Alumni Directory information may only be used for outreach and engagement to further Club/SIG activities.